7 Use Cases of Document Management in the Space Industry
19 Oct, 2022
Documents are crucial in the space industry. They can range from instructions on operating a piece of equipment to launching and everything in between. Document management is essential for keeping track of these critical pieces of information and ensuring that everyone involved in a project has access to the most up-to-date files. Here are five ways document management is used in the space industry:
1. Tracking Changes to Mission-Critical Documents
In the space industry, it is crucial to be able to track changes to mission-critical documents. Document management systems can help to do this by keeping track of who makes changes to a document and when those changes are made. This is important to ensure that all stakeholders are aware of the most up-to-date document version and to avoid any confusion or mistakes that could occur if an outdated document was used.
2. Managing Large Numbers of Documents
The space industry generates many documents, both internally and externally. Document management systems can help manage these documents by organizing them into folders and subfolders and providing search functionality so that specific documents can be easily found when needed.
3. Sharing Documents with External Stakeholders
In the space industry, many external stakeholders are often involved in a project, such as government agencies, private companies, and international organizations. Document management systems can help to share documents with these external stakeholders by providing them with access to a secure online repository where they can view and download the documents they need.
4. Ensuring Document Security
Due to the sensitive nature of some of the information contained in space industry documents, it is important to ensure that these documents are kept secure. Document management systems can help to do this by providing role-based access control, which allows only authorized users to view and edit certain documents. Additionally, document management systems can provide auditing capabilities so that it is possible to track who has accessed or modified a document and when those actions were taken.
5. Archiving Outdated Documents
The space industry generates a lot of documentation, and over time, some of this documentation will become outdated and no longer relevant. When this happens, it is important to archive these documents so that they are not accidentally used or referenced in the future. Document management systems can help to archive outdated documents by storing them in a separate area away from the more current documents
6. Create Digital Signatures for Documents
A digital signature is an electronic way of signing a document and is legally binding in many countries. In the space industry, digital signatures can be used for documents such as contracts and other important documents. Document management systems can help create digital signatures for documents by providing a secure platform to sign the document electronically.
7. Manage User Access to Documents
In the space industry, it is important to control who has access to which documents. Document management systems can help to manage user access to documents by providing role-based access control. Only users who have appropriate to documents can view or edit them. Additionally, document management systems can provide auditing capabilities so that it is possible to track who has accessed or modified a document and when those actions were taken.
Use ECLIPSE to Manage Your Projects in the Space Industry
Within engineering and space projects, task management, risk management, non-conformance management, and technical reviews go together with document management to create an efficient product and quality assurance system.
The ECLIPSE Software Suite offers a complete system to work effectively within the space industry. If you’re in the space industry, or any other industry for that matter, and are looking for a document management solution that is secure, reliable, and easy to use, get a free ECLIPSE Software Suite trial, with its easy-to-understand interface, robust security, and abundance in features. ECLIPSE makes managing your projects more manageable.
Contact us today to learn more about how ECLIPSE can help streamline your document management process.